Recruitment of Course Reps.
The Recruitment of student course reps should take place within the first three weeks of teaching. This will enable us as a Students’ Union to train and equip the reps with the skills necessary to engage with university committees and further feedback forums.
The number of course reps on a course should be reflected in the number of students within the year's cohort. As such the guideline ratio is as follows:
1 rep for every 25 students.
Course Reps should ideally be selected for their position through democratic means, whether this is a show of hands or if possible, a ballot. The student cohort should have a say in who is their formal representative who will be feeding back to the university on their behalf.
In the event of low interest and a small candidate pool, methods of offering the role to interested students is acceptable but not preferred.
Guidance for holding an Election.
In the event you hold an election to determine a course rep. Here is some guidance to support you in this process:
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You should be aiming for 1 rep per 25 students (100 students = 4 reps). If you have more people interested in the role than needed = move to an election. If you have less people interested in the role then the required number of reps = appoint them to the rep position.
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Ask for everyone who is interested in the position to make themselves known.
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Determine which method of voting you will use. Examples: a show of hands whilst all candidates wait outside the room, A microsoft form where the selectable options are the candidates.
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How students vote should not be influenced by staff.
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A simple majority would be needed to be the successful candidate.
Slides to support Course Rep Recruitment are availble here on the page.
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