<<Back to Academic Support

Mitigating Circumstances


Term Time

During term time you can submit a mitigating circumstances form via the link below


Out of term time

Out of term time you may be required to complete a word document version of the mitigating circumstances form and submit this by email to the relevant School level mitigating circumstances board.

Please contact suadvice@cardiffmet.ac.uk who can provide the relevant documentation and contact details.

It is important that the evidence you submit outlines the circumstances that effected your studies dates the circumstances took place.

This could include (but is not limited to);

  • Doctors letter/sick note
  • Statements from a counsellor/wellbeing advisor
  • Emails/correspondence from a landlord/housing authority
  • Police report
  • Death certificate/order of service

Here are a few things to consider if your application has been rejected:

  • Are you applying due to a pre-existing/long term condition?
  • Are you applying for assessments over a long period of time/into the future?
  • Does your evidence give enough information about what your circumstances are?
  • Do the dates of your evidence correspond with the dates of assessment?

For further advice on why your application may have been rejected please contact suadvice@cardiffmet.ac.uk


Step By Step Guide

1. What are they?

The University define Mitigating Circumstances as:

Significant changes in the candidate’s circumstances during the
programme, which are outside the control of the candidate, and
which the candidate believes have adversely affected his/her
academic performance on one or more assessments.

This means that Mitigating Circumstances are events which
are unforeseen, unpreventable and have a serious impact on a
student’s academic performance. Your performance could be
affected by your attendance in lectures or not being fully able to
prepare for or attend assessments.

It is not possible to compile a complete list of circumstances
as each case will be considered on its own merit, but typical
examples would include:

• Illness of the student
• llness of a partner, spouse, close family member or close friend
• Bereavement
• Issues related to pregnancy and child birth

If you do not know whether your circumstances meet the
accepted criteria please contact the Students’ Union, Student
Services or your Programme Director who will be able to provide
you with more information.

If you think an issue such as a disability or health issue is
impacting on your ability to meet deadlines you can seek further
advice from Student Services.

If you are looking to apply for an extension speak to your Lecturer/Programme Director for further advice, although you will still need to complete a Mitigating Circumstances

2. What should I do?

You will need to fill in a Mitigating Circumstances form.
This is your opportunity to explain as fully as possible your
situation and how it has impacted upon your ability to study or
submit work.

You can contact the Students’ Union if you need guidance in completing
and submitting your form. Some helpful tips for completing this
form can be found at the end of this leaflet.


3. When should I do this?

The form should be submitted as soon as possible after your
circumstances occur. If your form is in relation to a missed
assessment the form should normally be submitted within 5
working days. All forms must be submitted before the relevant
Exam Board takes place.

Your Programme Director and/or School Admin Team should be
able to provide you with Exam Board dates and the dates on which
the mitigating circumstances committee will sit.

It is your responsibility to make the Mitigating Circumstances (often referred to as ‘Mit
Circs’) application, even if school staff are aware of your circumstances, they cannot do
this on your behalf.

4. What do I need to prove I have Mitigating Circumstances?

The following are typical examples of evidence you could use to
support your application:

• A medical certificate obtained at the time of the illness.
• A signed and dated letter from a medical practitioner
• A signed and dated letter from a Student Counsellor
• A copy of a birth or death certificate

Your Mitigating Circumstances form and supporting
evidence should then be submitted to the relevant Mitigating
Circumstances committee in accordance with instruction in the
relevant Programme Handbook.

5. What happens next?

If your claim for Mitigating Circumstances is upheld (accepted),
the Mitigating Circumstances committee will notify the Exam
Board of the decisions and recommendations going forward
and you will receive notification of the outcome in writing.


6. What if my Mitigating Circumstances are not accepted?

You will receive a letter from your School explaining why
your application for Mitigating Circumstances has not been
successful. You may be asked to provide further evidence or
information before proceeding.

If you require further assistance please contact the Students’


7. Confidentiality

The first page of your form bearing your personal details is
detached before the rest of the form is given to the Mitigating
Circumstances Committee – this means you don’t have to
worry about confidentiality and details of your circumstances
will only be seen by the Committee.


Helpful tips to make your application stronger

• Submit the form as soon as possible after your circumstances occur
• Clearly state the circumstances you are submitting the application for
• Explain how your circumstances have had a direct impact on your studies
• Get supporting evidence to back up your application


Further Assistance

If you require assistance or support concerning this or any other academic issue, please contact Cardiff Met Students’ Union


All Step by Step guides’ information is checked with all relevant authorities and we believe it to be correct at time of going to print. However, occasionally there are changes in procedures and you should contact the Students’ Union for up to date information which relates to your specific circumstances. This guide is intended to be read alongside the University’s Regulations and Procedures and to give students advice about how the Students’ Union can support you through this process.