All applications must be submitted through the Mit Circs Protal which can be accessed through Moodle or the Student Portal.
For a self-certification extension no evidence needs to be submitted. If your circumstances go beyond the initial extension, you have been unable to apply for an extension wihtin required timescales or you have a non-attempt/non-submission it is important that the evidence you submit outlines the circumstances that effected your studies dates the circumstances took place.
This could include (but is not limited to);
- Doctors letter/sick note
- Statements from a counsellor/wellbeing advisor
- Emails/correspondence from a landlord/housing authority
- Police report
- Death certificate/order of service
Here are a few things to consider if you have ongoing circumstances that are affecting your studies:
- Speak to your personal tutor
- Make an appointment with Student Services
- Seek advice from a medical professional to ensure you have evidence in furture, if needed
- Speak to the SU for further advice by contacting firstname.lastname@example.org
Step By Step Guide
Mitigating Circumstances Procedure 2020-21
Mitigating Circumstances (Mit Circs) has changed for 2020-21. We have made the process simpler and easier to understand for both staff and students. We want to encourage students to take more control over their learning, and begin to develop some of the disciplines that will be needed in the workplace. It is in everyone’s best interests that, wherever possible, students complete their assessments at the first attempt within the given deadline. Not doing so may result in bunching of assessments which may result in additional stress. Mit CIrcs is not meant to be used to manage ongoing issues or challenges. Where an issue is longerterm, students should be encouraged to seek additional support from Student Services who can arrange to make ongoing adjustments.
Fit to Sit –
Fit to Submit From October 2020, students should only submit an assignment or attempt an assessment where they feel confident they are able to do so to the best of their ability. If a student does not feel able to complete to the best of their ability, the advice is not to submit and to make an application for Mitigating Circumstances with appropriate supporting evidence. In exceptional circumstances, a student may be granted Mitigating Circumstances having made an attempt if they are able to provide evidence that would justify offering them a reinstated attempt or an extension of the deadline for the assignment, but to minimise stress and anxiety, students should be counselled to take preventative action before submission, as detailed below.
Applying for a Self-Certified Extension –
without supporting evidence From October 2020, all students will be able to apply for an automatic 20 working day extension on coursework or in-class tests without having to provide any third-party evidence such as sick notes or records of bereavement. To be granted this extension, students MUST
- Apply no more than five working days before the submission date/date of assessment – this method cannot be used once the submission date/date of assessment has passed
- Apply through the Mit Circs portal, links to which are available on Moodle or via the Student portal
- Correctly identify the assessments for which they are applying for an extension NB once an application is submitted it cannot be amended so a student must take care to include all relevant assessments in the original application
If the student follows all the steps above, the 20 working day extension will be applied to all requested assessments. NB if the exam board for the assessment falls inside the 20 day window, the student will be advised that the extension may delay the conferment of their award or their progression to the next level of study, and a shorter extension may be recommended. Students will be granted an extension under these conditions a maximum of twice per year, and no more than once in any one academic term. Self-certification cannot be used for formal university exams.
Applying for a Late Submission –
supported by evidence If a student is unable to apply for an extension before the submission date or date of assessment, or is unable to meet the revised self-certification submission date because of ongoing issues, they may apply for a further extension. However, this will need to be supported by evidence from an appropriate source as set out below.
Applying for a Non-Attempt/Non-Submission –
supported by evidence All students are encouraged to attempt their assessment in line with the original assessment schedule to enable and support their learning. If this is not possible, students should in the first instance apply for an extension as set out above. If a student really feels they will be unable to submit at all, they should apply for a non-attempt or non-submission with appropriate supporting evidence as set out above. All students applying for a non-attempt or non-submission should be encouraged to meet with a member of academic staff to discuss their continuing study.
Supporting Evidence & Further Guidance -
Where students are required to provide evidence in support of their Mit Circs application this should be from an independent objective third party and cover a time period relative to the assessments for which Mit Circs are being applied. For example, this may be a record of bereavement, a letter from a medical practitioner, or other persons listed in the Mit Circs regulations in the Academic Handbook. The Academic Handbook, accessible to both staff and students, also provides information on what may or may not be considered as acceptable grounds for Mit Circs.